Public Summary of the June 9, 2020 Board of Trustees Meeting held via Zoom Conference



Call to Order: Board meeting was called to order by President Eunice Johnson Rogers at 4:30 p.m.

Roll Call: President Eunice Johnson Rogers

Board Attendance

1. Eunice Johnson Rogers Chairman Present

2. Fatima Carter Trustee Present

3. Judge Scott Vowell Trustee Present

4. Mona Lisa Morris Trustee Present

5. Lynn Flowers-Martin Trustee Present

6. Sherri Nielson Trustee Present

7. Kimberly Richardson Trustee Present

8. James Sullivan Trustee Present

9 Jamal McCaskey Advisory Present

10 Malera Wright Assistant City Attorney Present

Library & City Staff Attendance

1. Floyd Council Executive Director Present

2. Janine Langston Deputy Director Present

3. Damein Baity Chief Financial Officer Present

4. Edith Major Personnel Officer Present

5. Jamilah Muhammad HR Technician Present

6 Karyn Davis-West Regional Manager Present

7. Bessie Miller Regional Manager Present

8. Yolanda Hardy Regional Manager Present

9. Roy Williams Director of Public Relations Present

10. Catherine Frey Director of Library Development Present

11. Richard Monaske IMS Administrator Present

12 Terry Oglesby City Architect (COB) Present

Public Voices: None

Presentations: None

Approval of Agenda: Approval

· Judge Scott Vowell motioned to accept the Agenda as presented.

· Lynn Flowers-Martin seconded the motion

· The Board responded unanimously in favor to approve the motion.

· Eunice Johnson Rogers confirmed that the Agenda was approved as printed.

Approval of the Consent Agenda: Approval

· Sherri Nielson motioned to accept the Agenda as presented.

· Willie Davis III seconded the motion.

· The Board responded unanimously in favor to approve the motion.

· Eunice Johnson Rogers confirmed that the Consent Agenda was approved as printed.

Terry Oglesby, City Architect

Terry Oglesby discussed the following pending projects with interactive Q&A with Library Trustees and staff:

· Central East Monumental Stairs Project

· Central Storefront Door Addition

· Wylam Library Project.

· Central Carpet Replacement

· Linn Henley auditorium floor installation and amended contract

· Central Skylight Repair

Recommendation to Amend Floor Installation Contract: Approval

· Kimberly Richardson motioned to accept the recommendation to amend the contract for the carpet installation to ensure rule out of hazardous materials from the floor tiles of the Richard Arrington Sr. Auditorium.

· Lynn Flowers-Martin seconded the motion.

· The Board responded unanimously in favor and the recommendation was approved.

· Eunice Johnson Rogers confirmed that the motion was carried.

Malera Wright, City Attorney: No report

Operating Items Requiring Board approval: None

Reports of Committee

Motion to approve Finance Report:

· Damein Baity, Chief Financial Officer, presented the financial report to the board.

· Willie Davis III motioned to accept the financial report.

· Fatima Carter seconded the motion.

· The Board responded unanimously in favor of the motion to accept.

· Eunice Johnson Rogers confirmed that the motion carried.

Unfinished Business

Library Reopening

Floyd Council, Executive Director presented short updates about the COVID-19 Recovery Plan. The Board and staff engaged interactive discussion about future plans and projected times to reopen.

Recommendation to revisit the reopening the Library

· Kimberly Richardson moved to accept the recommendation to revisit discussion about reopening the Library when COVID19 reporting data has leveled off in Jefferson County.

· Judge Scott Vowell seconded the motion.

· The Board responded unanimously in favor to approve the motion.

· Eunice Johnson Rogers confirmed that the motion carried.

Janine Langston, Deputy Director presented short updates about COVID-19 Recovery operations plans and Curbside Service Plan. She shared updates about JCLC materials handling requirements and certifications that all library locations have completed. Mrs. Langston proposed the following Birmingham Public Regional Libraries to launch Curbside Service effective June 15, 2020:

· Avondale Library

· Springville Library

· North Birmingham Library

· Five Points West

Recommendation to start Library Curbside Service effective June 15, 2020:

· Floyd Council, Executive Director recommended approval of Curbside Service

· Judge Scott Vowell moved to accept the recommendation to start Curbside Service for the four Regional libraries, effective June 15, 2020.

· Kimberly Richardson seconded the motion to approve (with questions for clarity about what “Curbside email” means. A staff reply was provided.)

· The Board responded unanimously in favor to approve the motion.

· Eunice Johnson Rogers confirmed that the motion carried.

Recommendation for Resolution

· Judge Scott Vowell made a recommendation for a Resolution to be presented to the family of Thracie Pace, longtime BPL Friends Bookstore Manager in acknowledgement of service to the Birmingham Public Library.

· Kimberly Richardson motioned to approve a Resolution to be presented to the family of Thracie Pace, longtime BPL Friends Bookstore Manager.

· Willie Davis III seconded the motion.

· The Board responded unanimously in favor of the resolution.

· Eunice Johnson Rogers confirmed that the motion for resolution carried.

Directors Reports: Presented supplemental to published report in summary

Board Member’s Comments: Presented

Next Board Meeting: July 14, 2020 at 4:30pm

Adjournment: 6:30 p.m.