Birmingham Public Library Board Minutes

Minutes

July 14, 2020

4:30 p.m.

Via Teleconference

Meeting Called By

James A. Sullivan, President

Type of Meeting

Regular Board Meeting

Attendees

Trustees: Willie S. Davis III, James A. Sullivan, Eunice Johnson Rogers, Judge Scott Vowell, Lynn Flowers-Martin, Sherri Nielson, Fatima Carter, Mona Lisa Morris, Kimberly Richardson
Staff Present: Floyd Council, Executive Director; Damein Baity, Chief Financial Officer; Karyn Davis-West, Central Manager; Janine Langston, Deputy Director; Kimberley Wiley; Jamilah Muhammad, Human Resources Technician; Yolanda Hardy, Southern-Western Regional Manager; Richard Manoske, IMS Administrator; Catherine Frey, Director of Development; Bessie Miller, Regional Manager; Roy Williams, Director of Public Relations
Others Present: Malera Wright, Assistant City Attorney; Jamal McCaskey, Advisory; Terry Oglesby, City Architect

Call To Order

Board meeting was called to order by President Eunice Johnson Rogers at 4:34 p.m. Lynn Flowers-Martin provided the invocation.

Presentations

OverDrive Partnership with Birmingham City Schools

Northern-Eastern Regional Manager Bessie Miller discussed the details of the OverDrive partnership with Birmingham City Schools:

BPL Communications Plan

Director of Public Relations Roy Williams presented the 2020-2021 Public Relations Plan with an overview of communication goals and plans to implement a Post-COVID-19 Communications Plan, as approved by the executive director. The plan will serve as a work tool to accomplish operational goals until the end of the 2021 Strategic Plan year.

Public Voices

There were no public voices.

Approval of Agenda

Approval of Agenda: Approval

Kimberly Richardson motioned to accept the agenda as presented. Fatima Carter seconded the motion. The Board responded unanimously in favor to approve the motion. Eunice Johnson Rogers confirmed that the agenda was approved as printed.

Approval of Consent Agenda

Approval of the Consent Agenda: Approval

Kimberly Richardson motioned to accept the agenda as presented. Sherri Nielson seconded the motion. The Board responded unanimously in favor to approve the motion. Eunice Johnson Rogers confirmed that the consent agenda was approved as printed.

Terry Oglesby, City Architect

Terry Oglesby discussed the following pending projects with interactive Q&A with Library Trustees and staff:

Kimberly Richardson asked if a time could be scheduled for Board members to tour the Central Library completed Monumental Stairs Project. Executive Director Floyd Council informed the Board that a tour time would be coordinated for each Board member.

Attorney Malera Wright, City Attorney

There was no report from Malera Wright.

Operational Items Requiring Board Approval

There were no operational items requiring Board approval.

Reports of the Committees

Long Range Planning Committee

Kimberly Richardson presented short updates using three years of data for each library concerning circulation of all the branches and the Eastwood Branch Library:

Damein Baity, Finance Reports

Chief Financial Officer, Damein Baity presented the financial report.

Finance Report: Presented

Motion to approve Finance Report: Approval

Damein Baity presented the financial report to the Board. Willie S. Davis III motioned to accept the financial report. Judge Scott Vowell seconded the motion. The Board responded unanimously in favor of the motion to accept. Eunice Johnson Rogers confirmed that the motion carried.

Unfinished Business

Library Reopening

Floyd Council presented short updates on the COVID-19 Recovery Plan. The Board and staff engaged interactive discussion about future plans. Council offered the following information in summary:

Deputy Director Janine Langston presented short updates about the COVID-19 Reopening Plan, Curbside Service updates, and adjusted library hours:

Sherri Nielson inquired about the protocols taken concerning Springville Road Regional Branch Library and engaged multiple general questions about city protocol and asked Floyd Council’s opinion. Floyd Council shared and explained the current protocols responsively and there was interactive Board discussion.

Eunice Johnson Rogers proposed for the Policies, Procedures and Bylaws Committee, chaired by Judge Scott Vowell, to meet to review the City COVID protocol and determine if additional Library Board policy and response is needed.

Long Range Planning Committee

Kimberly Richardson presented a short update from the Long Range Planning Committee meeting held on July 13, 2020:

New Business

Floyd Council announced that Personnel Officer Edith Major will be retiring August 14, 2020, from the Birmingham Public Library. The position will be posted for hiring.

Floyd Council presented to the Board the updates concerning the review of the Information Technology Director position. The position is being reviewed by the City’s legal and HR departments.

Friends Foundation President Jamal McCaskey presented a proposal for the Friends to host a Teen Youth Book Sale. Floyd Council recommended that an online book sale be hosted in the interest of safety since the Library System is still not open to the public.

Eunice Johnson Rogers discussed monthly committee schedules and changes to the committees: • Advocacy, Fundraising and Development Committee Chair: James A. Sullivan Monthly Meeting Time: First Tuesday of the month at 4:30 p.m.

Board Members' Comments

James A. Sullivan stated that Personnel Manager Edith Major will be missed, and he is wishing her the best in life. He thanked everyone for what they’re doing and let’s continue to work for the Library.

Eunice Johnson Rogers asked for a contact list to be generated for the Board to get in touch with staff during National Library Week and express words of encouragement.

Adjourned at 6:33 p.m.

Next Board Meeting is Tuesday August 11, 2020

Submitted By

Floyd Council, Secretary