Birmingham Public Library Board Minutes
April 19, 2012
Central Library Boardroom
Meeting Called By
Gwendolyn B. Guster Welch, President
Type of Meeting
Regular Board Meeting
Trustees: Gwendolyn B. Guster Welch, President; Gwendolyn Amamoo, Vice-President; Nell Allen, Georgia Morgan Blair, Samuel Rumore, Dora Sims, Judge Scott Vowell,
Call To Order
- Meeting called to order by President Gwendolyn B. Welch.
- The invocation was given by Grace Slaughter.
- Georgia Blair moved the approval of the agenda. Dora Sims seconded the motion, which carried.
- Georgia Blair moved the approval of the consent agenda. Nell Allen seconded the motion, which carried.
- All of the Birmingham Public Library Library Assistant III's were presented certificates for recognition of their service.
Pratt City Update and Other Projects
- The finishing construction documents for the new Pratt City Library will be completed by May 25, 2012. The City will review the plans and make any necessary changes and then the project will go out for bids.
- The contract has been submitted for Inglenook.
- The contracts are currently being signed for North Birmingham. A purchase order should be ordered within two weeks. After that time, a preconstruction meeting will be held.
Advocacy, Fundraising, and Development Committee Report
- The Advocacy, Fundraising, and Development Committee met on Wednesday, April 18, 2012 at 11:00 a.m.
- Dora Sims moved the approval to set the BPL new logo unveiling budget at $50,000 and to present SIX Branding Design Company with a $3,500 honorarium. Gwendolyn Amamoo seconded the motion which carried with a 5-2 vote. (Nell Allen and Judge Scott Vowell voted NO)
- The Personnel Committee met on Wednesday, April 18, 2012 at 3:30 p.m.
- The full Board will vote on the changes to the Director's Evaluation at the May Board meeting.
- Pratt City will hold a commemoration on Friday and Saturday, April 27-28, 2012. Please make plans to attend.
- Georgia Blair moved the approval to move Eastwood Library over one space. It will be located in the same shopping center and will have more space. Gwendolyn Amamoo seconded the motion, which carried unanimously. The lease extension contract for Eastwood will be further discussed at the May Board meeting after a Finance Committee meeting is held.
Finance and Budget Update
- Let me know if you have any questions regarding the budget reports. We seem to be on target for the end of the year. The city funds must be obligated by the end of April per orders by the city finance department. This date is a little earlier than usual and we are busy ordering work that needs to be done before the end of the fiscal year.
Trivia Contest Update
- By the time of our meeting we will know whether or not the BPL Trivia Team has won the statewide part of the Alabama Impact Brightest Company Competition. The state wide competition will be held on Tuesday, April 17 here at Central. The competition is being held simultaneously in Mobile, Montgomery, Huntsville, and here in Birmingham. If our team wins a second $10,000 will go to the Friends of the Birmingham Public Library.
- Angela Hall and I have spent much if not most of our time preparing for the trial of the lawsuit which is scheduled to begin on April 23. We have had meetings and work sessions with our attorney Fred Fullerton.
- We are continuing work on several building projects. These include Pratt City renovations and there will be a report at the April 19 meeting. At this point there is no news regarding the planned temporary site. We hope the new HVAC and roof project at North Birmingham will begin by mid-May.
- Two sessions of training on "Civility in the Workplace" took place in March. Several additional sessions in such areas as supervision, leadership, customer service, and performance evaluation have been scheduled for the next few months. In addition many staff members are taking advantage of classes offered by the City of Birmingham Personnel Department on a regular basis.
- BPL staff led by Angela Hall visited the Alabama State Legislature on March 3 to advocate for public libraries in the FY2013 budget.
- The Alabama Humanities Foundation discussion series "Making Sense of the American Civil War" continues to go well.
- BPL is working with the Mayor's Office on plans for celebrating 2013, the Fiftieth Anniversary of the Civil Rights Movement in Birmingham. We will be assisting in producing an exhibit with them and the Museum of Art.
- The Word Up! Student Poetry Slam 2012 was held on April 1 at the Central Library. Students from across the county participated. This event has grown in both participation and quality of the presentations over the five years since it was begun. Haruyo Miyagawa who has headed up this effort for the library has done an excellent job of both presenting and promoting poetry at BPL.
Current and Upcoming Events
- Commemoration of the April 27 storms is in the planning stage. One event is a 5K and a ½ mile fun run on April 28. The proceeds will benefit the Pratt City Branch restoration. I will send more details of other activities as I receive them.
- The Art of Science series of after school programs have been extremely well received. These programs presented by Elinor and Winfield Burks at libraries around the system are funded by the Kresge Arts in Birmingham Grants administered by the Cultural Alliance.
Exhibits in Central's Gallery
- April 16—May 25: Four Decades: Photography from Montevallo, current photography from faculty and former students from the University of Montevallo Department of Art, Photography Program.
- June 4—20: Photographs by Eudora Welty, traveling exhibit by the History Museum of Mobile
- Dial a Story - Call 226-3650 to listen to a great story over the phone!
Be sure to check the BPL Blog at http://bplolinenews.blogspot.com/ to keep up with all the activities going on at this library. You can subscribe and have any updates sent to your email if you have not already done so.
Sign up for the BPLinks newsletter at http://www.bplonline.org/programs/
- Dora Sims stated that a Library Board Trustee should be placed on the Friends Board to serve as an advisory member.
- Gwendolyn B. Guster Welch stated that Five Points West Library should have community information on the "distinguished citizen" bulletin board. Dora Sims stated that she would bring this up at the next neighborhood meeting.
Irene S. Blalock, Secretary